Saturday, June 29, 2013

OS X Preview Quick Tips

This week I want to share a few Preview Quick Tips. 

Opening multiple PDF’s in a Single Window

First when opening multiple PDF documents in one window open Preview, Preferences, General and change the Open Groups of files in the same window default to Open all files in one window. Select a group of files, right click and choose open. All PDF’s in the selection will open in a single window. 

The default setting of Open groups of files in the same window opens a window for each group of files you select. If you pick three files, skip a file, pick two more, skip a couple and pick one more it will open in three Windows.

Merge multiple PDF’s into a single Document

Simply print to PDF all the documents in the single open Window

Choose Print
Choose All Pages
Click the PDF button select Open PDF in Preview. 
The new document will be opened in Preview all pages as one single document.

Want to delete a page from a document or move a page somewhere else in a document?

Click the view Menu button and choose Thumbnails. 

Highlight the page you wish to delete and press the delete key on your keyboard. The selected page will disappear. If you want to move a page simply drag the page thumbnail to another location in the document.

How to Sign a Document?

First you will need to create a signature the first time you sign a document. After that the signature is stored encrypted in the keychain.

Click on the Edit button click the signature pull down and choose Manage Signature.

Click the plus button to add a new signature. Your web cam will tun on a display a video with a line. Write your signature on a piece of blank white paper and hold it up to the camera with your signature on the blue line. Once the computer captures your signature it will be displayed in the preview area. Click on to create your signature.

Once the creation of the signature is done for the first time all that needs to be done is the following steps to sign a document.

You can use Preview to sign document without printing and scanning. Simple click on the edit button in preview and choose the signature icon.

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